Data Administrator – HR Full Time

City, Cardiff
Capital Law Ltd
Data Administrator – HR

Permanent – Full time – Salary: £22,000 – £25,000 doe- Location: Cardiff Hybrid

Are we the business for you?

Capital is a growing business; we are a commercial law firm and a consultancy business with headquarters in Cardiff and offices in London and Paris. Working with clients across the country and around the world, we have developed a distinctive organisation, providing the highest quality services across the private, public, and third sectors. We aim to be exceptional, both in the way we work and in the combination of our services.

We are currently seeking a Data Administrator to join our growing HR team of four, reporting to the HR Business Partner. You will have a real passion for all aspects of data, and take great pride in ensuring all excel spreadsheets, documents, contracts, and internal reporting functions are accurate and up to date at all times. Whilst you won t need HR specific experience, you will need to have demonstrable experience with data heavy roles and be comfortable using excel and its various functions (e.g. creating graphs, pivot tables, and formulas). You will also need incredible attention to detail, be able to maintain a high degree of accuracy, be a self-starter, self-sufficient (no micro-managing here) and as mentioned already – have a real love for data.

If you re keen to part of a great team that support a growing and ambitious firm and want to be part of a business that values your input, then we would love to hear from you.

The Role

As a Data Administrator within the HR team, you will be responsible for safeguarding the quality of our data.You will need to be incredibly organised, highly meticulous with a passion for detail and data. You will enjoy managing varying and conflicting priorities in a fast-paced HR department and will engage with people from all parts of the organisation and at all levels, so you will need to be friendly, approachable, and empathetic with excellent relationship building skills.

The main responsibilities of this role will include but aren t limited to:
Providing an effective administration service for the HR function covering the entire employee life cycle.
Initial point of contact for all HR queries and requests, providing an excellent support service to managers and colleagues.
Dealing with first line advisory support, gaining guidance from and escalating to the HR Business Partner as required.
Maintaining the HR system (IRIS), HR Intranet site and HR Directory to include staff files, organisation charts and reports.
Ensuring HR systems, data, policies, and processes are accurate and effective through timely maintenance and regular audit activity.

HR Administrator/super user for the HR system (IRIS) providing relevant training and guidance to system users.
Proactive in reviewing and making recommendations for system/reporting/process/documentation improvements.
Providing accurate statistics and reports, to include data to supplement HR Business Partner and HR Director reporting.
Supporting the HR Business Partner and HR Director with ad-hoc tasks and projects as required.

All administration associated with:
starters, leavers and changes to terms and conditions of employment, including new starter checks, contracts of employment, calculating holiday entitlements
absences, probationary periods, maternity/paternity
career development and promotion processes
reward and recognition, employee benefits and schemes
providing employee changes and starter/leaver information to payroll
providing general support such as filing, scanning, photocopying, documentation maintenance and responding to reference and general information requests.

Key Competencies

Whilst data entry / administration experience is a must, no prior experience working within a HR function is required. However, to be considered for this role, you will need the following:
A real passion for data – this is a heavy data focused role with the majority of your time being spent in the detail ensuring accuracy and efficiency.
Excellent administrative and IT skills to include Microsoft Outlook, Word, Excel and PowerPoint
Excellent organisational skills, attention to detail, ability to multi-task, prioritise a high-volume workload and work to deadlines
Excellent written and verbal communication skills
Confidence to communicate with all levels to manage expectations and maintain effective working relationships
Commitment to providing excellent service
Ability to work well under pressure, adapt to changing requirements and see opportunities for improvement
Flexible can do approach with the ability to work proactively, use own initiative and offer solutions
Team-focus with a flexible and collaborative approach to working with others, but also able to work independently
An impressive work ethic and eagerness to learn
To be a trusted and professional ambassador for HR and the firm, demonstrate the Company values, maintain the highest standards of confidentiality, and act with discretion and diplomacy.

The Interview

This interview process will be in three stages, to ensure your data accuracy, general competency, and people fit are right for this role.

1. Data Assessments

If successful in our screening process, you ll be invited to our Cardiff office to be assessed on your ability to read, correct, and input data into spreadsheets and graphs. This is a chance for us to see if you d be the right fit for this detail orientated role.

2. Meet with our HR Business Partner

If successful in the assessment stage, we ll then invite you to meet with our HR Business Partner – be it via Teams or in our office. Here you ll be interviewed and questioned on your experience through competency-based questions.

3. Meet with our HR Director

This is the last stage of the interview process, where you ll meet with our HR Director for a final interview, which will be to ensure you re aligned with the Capital way of working, our values, and general people fit.

We will be contacting suitable applicants as they apply, so reserve the right to close this advert at any time.

In return, we offer
a competitive salary: dependent upon experience and discussed at interview.
career development opportunities : we are a fast-growing and ambitious firm. We understand that to fulfil our potential, we need to fulfil that of all our colleagues.
smart / casual dress: we advise that you dress for the day and trust individuals to make an informed decision on what s suitable.
health and wellbeing: virtual yoga, wellbeing events and our Time to Move scheme, offering colleagues time to simply get away from their desks.
benefits: pension scheme, comprehensive health plan, option to buy/sell annual leave, recognition scheme, recruitment referral scheme.
making life easier: we offer a flexible and grown-up approach to work, including remote / hybrid working to suit the needs of both the individual and the business.

This is an exciting opportunity to join Capital Law in a role that will provide crucial support across the business as we continue to grow. If you are looking to be part of a company that values and encourages your input and is both supportive and flexible in its approach, then we would welcome your application and look forward to hearing from you.

_We are committed to maintaining an inclusive work environment. We encourage equality and diversity and treat all job applicants and colleagues fairly – regardless of age, gender, disability, ethnicity, religion or any religious or cultural beliefs, marital status and civil partnership, sexual orientation, pregnancy and maternity. We have no tolerance for discrimination._

_Here, we can be ourselves, succeed on merit, and grow with people from all walks of life._

NB. Capital Law operates a PSL and will recruit via this should Agency assistance be required.

Job Types: Full-time, Permanent

Salary: £22,000.00-£25,000.00 per year

Benefits:
Additional leave
Casual dress
Company events
Company pension
Cycle to work scheme
Flexitime
Free parking
Life insurance
On-site parking
Referral programme
Sick pay
Wellness programmes
Work from home
Schedule:
Monday to Friday
No weekends

Ability to commute/relocate:
Cardiff, CF10 4AZ: reliably commute or plan to relocate before starting work (required)

Experience:
Data Administration: 1 year (required)
Microsoft Excel (eg. creating graphs, formulas): 1 year (required)

Work authorisation:
United Kingdom (required)