Assistant Project Manager, Office Fit Out Full Time

Camden, London
NBC Universal

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

Job Description

This position will report to the Global Real Estate Director – Project Management and responsible for supporting the GRED-PM in all project management related functions related to modification and office fit-out of leased or owned office properties across international portfolio.

The NBCUniversal Global Real Estate (NBCU GRE) team provides comprehensive real estate services across the full portfolio of leased and owned properties. In executing its strategic goals, NBCU GRE invests significant resources to drive strategic initiatives in addition to supporting day-to-day operations.

This is a great opportunity for an extremely organised Assistant Project Manager with a background in delivering office fit out projects and an interest in developing a career in project management within an international business and to play a key role in the operations of this team and function.

The portfolio consists of multiple business divisions across >50 locations for our filmed entertainment and TV networks & production lines of business.

The role can be summarised across three key areas:

• Project Coordination and Support for Project Management activities
• Project Planning & reporting
• Administration and Business Unit support

Project Coordination and Support for Project Management Activities

• Coordinate and assist in the project management activities that are assigned.
• Assist in the definition of clients briefs and key success factors.
• Organise Meetings and Site Visits, minute taking as required.
• General Project Costing and pre-tender estimates by liaising with consultants, suppliers and sub-contractors when required.
• Review of tender returns and cost alignment ensuring compliance with tender documentation.
• Coordinating with multi-disciplinary project teams.
• Ensure effective and successful delivery of any office fit-out projects assigned either directly or via an external project manager, within defined scope, time & cost.
• Project planning including programming and project procurement.
• Coordinate project monitoring and communications with all stakeholders.
• Respond to inquiries, troubleshoot, and provide status information on all projects.
• Track project costs to ensure compliance to the brief.
• Contract Management – Assist with Service agreements and works contracts.

Project Planning and Reporting

• Ensure communication and project reporting issued in timely manner as necessary.
• Forecasting – assist with the creation of budgets and economic analysis for projects, monitor cost and performance projections.
• Project Planning – create and track project timelines, report against baseline.
• Prepare reports related to project activities.

Administration and Business Unit support

• Assist in the preparation of business case documents to support new project requests, including research and collation of information to create professional PowerPoint template business case documents.
• Raise project PO’s and deal with enquires in a professional and efficient manner.
• Manage general administrative tasks and perform efficiently under deadlines.

Qualifications

• Real accountability – taking responsibility for doing what you say
• External orientation – focusing on needs of our internal customers. Building external relationships which benefit the business and bring continual improvement.
• Action not debate – being decisive, making tough choices with limited information.
• Excellent communication and stakeholder liaison skills.
• Ability to influence others at all levels.
• Motivated with confidence & enthusiasm.
• Ability to work successfully in both a team environment and individual basis.
• Team alignment – Cultivating relationships to ensure collaboration, integration and alignment Creating a winning mind-set and shared vision for team success.
• Previous experience in Real Estate, workplace or service / project management roles would be advantageous.
• Capable of working across several projects and prioritising tasks.
• Ability to work through detail without losing the bigger picture.
• Attention to detail and persistence to ensure that diverse project elements are complete and satisfactory.

Desirable:

• Experience of project managing office fit-outs.
• Degree or equivalent Project Management qualification.
• General Mechanical or Electrical background / qualification.
• Experience of construction project management in broadcast and/or similar business critical facilities.
• Working knowledge of landlord and tenant law and experience of securing consents from superior landlords, statutory bodies, neighbours, etc.
• Experience of appointing and managing external consultants.
• Proven work experience to develop the necessary communication, quantitative, and financial skills needed for the position.
• Working knowledge of commercial building construction and services engineering, preferably with design and fit-out experience.
• H&S knowledge / training would be advantageous.
• Knowledge of JCT Contracts and PSA schedules of Rates would be advantageous.
• Intermediate to advanced skill level in the Microsoft Office Suite in particular PowerPoint and MS Project.

Additional Information

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access as a result of your disability. You can request reasonable accommodations in the US by calling 1- and in the UK by calling .